the Desk of Stephen Brehaut
Principal of Peak Performance Technology
PO Box 1273, Coffs Harbour
Australia, NSW, 2450
Would you like to know how you can,
generate a guaranteed stream of income from all your existing
clients working from home as a virtual secretary.
them into a proprietary system so they can only have their transcription
typed by you and only you.
new clients at warp speed, simply and easily
tremendous value to clients and increase the quality and speed
of service that you provide.
a constant stream of work flowing to you automatically and manage
it in your own
all postage costs involved with tape based transcription.
positioned to take advantage of increased demands for digital
it becomes the industry standard.
now you can. You will be able to do this, and much more. But
before we go further, lets look at the problems inherent in analogue
transcription, and why you must consider a digital
based transcription system.
Costly Truth about Tape based Transcription and What you as a Virtual
Secretary can do to Profit from it.
is a list of know problems in the industry of transcription and dictation.
It is by no means exhaustive and I'm sure that if you are involved working
with tape based dictation equipment you could probably ad many more.
tape based dictation equipment, tapes will often become lost or
misplaced. Resulting in wasted time and productivity.
wear out and can become chewed resulting in wasted time additional
costs and massive frustration.
are normally recorded with multiple jobs on them. Which means you
receive multiple jobs all at once. This is like having a feast one
minute and a famine the next.
tape, it is only possible to record using Overwrite mode. Which
means if you need to add additional audio to a file, you need to
append the additional audio.
are physical, which means a tape recorded in Sydney Australia can't
be transcribed in London England within the same hour.
your performance is not easy. Tapes are analogue, making the audio
duration and typists transcription time difficult to measure, monitor,
manage and compare.
audio on a tape can be slowed down, but the audio pitch (frequency)
is also slowed down, making comprehension more difficult.
tape duration is normally limited to 30 to 60 minutes. And if you
want to rewind or fast forward to a specific point it wastes time.
it's not possible for multiple typists to load and share the workload
of a large audio file
you run a typing pool, knowing the total audio backlog within an
office at any given point in time is not possible, let alone providing
an Estimated Completion Time for tapes in progress.
have you ever stopped to think about the dollar cost that these
problems represent, let alone the price emotionally.
So now for
Powerful Benefits of Digital Transcription Software
When a digital audio file is sent for transcription a copy can be
sent and a copy kept for any set period of time (for redundancy purposes).
In fact you can make as many copies of audio files that you like.
Digital audio files are virtual, they do not contain any actual moving
parts and can not be chewed.
3. The moment a digital
audio file has been dictated, it can be immediately sent to you and
only you. Allows you to receive work on a more regular and consistent
4. With digital, it
is possible to insert audio mid-file, which means if your clients
need to add an extra paragraph, they can.
5. Digital audio files
are not geographically constrained. A digital file recorded on one
side of the world and can be instantly transcribed on the other side.
This means, you are no longer limited geographically and can source
work world wide if you should choose to.
6. A digital audio file
can be encrypted giving complete security of sensitive information.
7. Digital audio files
can be measured down to a fraction of a second, measuring who did
what and when. Providing evidence to backup individual performance
8. With digital audio
files, it is possible to slow down the audio without varying the pitch.
9. With digital audio
files, audio duration is only limited by your hard disk space. For
example, on a 20G hard drive is possible to record 3,448 hours of
10. With digital transcription,
it is possible for multiple typists to transcribe a large audio file
giving fast turn around if needed
With digital transcription, it's possible to calculate in real-time
the current audio backlog plus provide Estimated Completion Times
for files being transcribed. Great for management.
you have read, Digital Dictation and Transcription offers so many advantages
over analogue (tape) based transcription and this is why it is fast
becoming the new way for large and small businesses to operate.
reading this letter you are obviously actively seeking a new way of
operating. You may even be thinking, that to set yourself up with a
sophisticated system, one that has all the capabilities of this new
technology will be far to expensive.
you would be right, but with the new Quikscribe Virtual Secretary
Business Package, all of this has changed.
Giving you the only digital transcription software system that has in
built audio intelligence and offers you a business solution to profit
Quikscribe Digital Transcription Software System offers all the above
benefits and most importantly gives you state of the art technology
with its inbuilt Intelligent Audio File. It is the
only digital transcription system in the world today
with its powerful IAF capabilities.
what is the Intelligent Audio File ( IAF ) and how can it benefit You?
The IAF format enables you to insert an unlimited number
of picture files, html text, and word documents all into an audio file
making it truly revolutionary.
illustration of the Quikscribe Technology
is fast becoming the number one medical transcription software because
of its IAF ability. And as a virtual secretary, you
will easily be able to work at home and manage any type of transcription
work with its powerful digital transcription features listed below.
Power Packed Unique Benefits that the Quikscribe System delivers to
You... All translating into increased productivity
and Cash flow.
Nondestructive audio editing capabilities
If you ever
make a mistake when recording (which we all do), you can now instantly
remove your mistake by pressing Undo rather than rewinding. This is
because rather than record and edit a linear digital audio file like
all other digital dictation products, we use a nondestructive recording
than use the actual file position to determine current position within
the file we use file pointers. As a result if you accidentally record
over a section you can instantly recover your original audio by pressing
Undo, since the original audio was never overwritten in the first place.
Then when the file is sent for transcription, the file is compacted
and all audio edits that are no longer referenced are removed.
Ability to insert text within your dictation file
reduces total dictation time and transcription time, as it is now possible
to cut and paste existing precedents or reference material directly
into your audio file when recording.
Ability to insert screen shots or images into your dictation file.
documentation or training content has never been easier. Screen shots
or images can be instantly captured and inserted into your audio file.
Ability to insert files or documents
Everything that is needed for a typist to complete
a task can now be contained within a single audio file e.g. if a contract
needs amendments, the contract along with the dictation instructions
can be saved within the audio file.
5) Ability to add
location markers within your audio file
will you need to rewind or fast forward, looking for a particular section.
Instead you can insert a location marker, which you can then instantly
access using global hot-keys.
Ability to add comments to uncompleted work
If a file
has not been completed, you can add a 'Comment' detailing what has been
done so far and any other instructions for the next typist. When the
file is opened up again, it will automatically open up at the last location
within the file and display the comment that was left by the last typist,
the name of the last typist and the date and time the file was last
opened and closed plus a history of any other previous comments.
Ability to link files or documents to transcription files
a document, it is possible to link the current audio file to the current
document being produced. That way if the audio file is closed and then
opened up again, the audio file will open at the last position and the
associated document will be opened.
Ability to automatically split large files in multiple smaller files
when sending via e-mail
location between authors and typists is no longer relevant. Nor is the
file duration or file size, as Quikscribe can automatically split the
file into multiple smaller files and include an audio overlap, so no
information is lost. Which means lawyers can work at the office or from
home and simply e-mail files to their typist to be transcribed. Conversely,
typists can work from remote locations, thus reducing office space or
from home, which is great for staff members who need to take maternity
leave or mums during school holidays.
File management made easy
file keeps track of its own history, whereby it stores metadata like
Author's Details, Subject, Matter Number, Duration, Recording Time,
Priority, Typist Details, Transcription Time etc. all within the file.
This metadata can then be managed or interrogated by 3rd party applications
using the Quikscribe IAF SDK (Software Development Kit).
SMART audio normalisation
If audio is
recorded at a low level, it can be difficult (if not impossible) to
accurately transcribe the audio. However the Quikscribe Player is able
to enhance (amplify) the audio file by using SMART audio normalisation,
whereby it scans the audio file and calculates the 'Average' value within
the file and then amplifies the audio file to maximise the amplitude.
To avoid situations when the audio file may have long periods with no
dictation, thus causing the overall average to be reduced, which will
then result in over amplification (clipping) to occur, we made the normalisation
process SMART by automatically disregarding any section of audio greater
than 0.5 seconds in duration which does not have an audio level greater
than 4% of peak.
Ability to load share large audio files
If a large
audio file is required to be transcribed in minimal time, it is possible
for multiple typists to transcribe the same audio file, each transcribing
different parts of the same file.
Automatic file notification and priority
audio files arrive for transcription, the typist is automatically notified.
flashing speaker indicates one or more files are waiting for transcription.
Purple flashing speaker indicates that one or more Overdue files are
Red flashing speaker indicates that one or more Urgent files are waiting.
Voice activated recording mode with NO CLIPPING
Activation enabled, the Quikscribe Recorder can automatically record
audio when you speak and stop recording when you stop speaking. Yet
regardless of how quickly or intermittently you speak, Quikscribe will
not miss a single syllable.
The reason is, whenever Quikscribe it is not recording to disk drive,
it is recording to a small buffer (250 milliseconds) in memory. Which
means as soon as audio level exceeds a preset trigger level it saves
the contents of the buffer along with the incoming audio stream to the
If the audio level drops below the preset level, it stops recording
to the disk drive and starts recording to the buffer in memory again.
Pre-emptive Recording Mode
Recording Mode allows you to automatically capture your audio, even
when you are not recording. So how does it work? Well, when the QS Recorder
is not recording, it is actually still recording but to a small buffer
in memory not to the current audio file. (This buffer can be set between
100 milliseconds to 1 second.) If you start talking and then press the
record button, the QS Recorder automatically jumps back in time (so
to speak) and grabs the audio from the audio buffer and adds this to
the current audio file, as well as capturing the new audio being dictated.
Which means if your hand is ever quicker than your mouth, Quikscribe
is already one step ahead of you. :-)
Ability to dynamically slow the audio file down without pitch change
the typist can match the author's rate of speech the greater the productivity,
since the typist does not need to continually stop the audio file with
the foot switch to catch up with what has been said. For this reason,
we have provided the ability in the Quikscribe Player to slow down the
audio file by up to 40% without varying the pitch of the audio file.
Billable time is automatically captured
Both the Quikscribe
Recorder and the Quikscribe Player automatically capture and store the
billable time for each audio file dictated or transcribed. This information
can then be seamlessly accessed or provided to third party accounting
or billing packages such as Softlog and Billback.
This information is also used by the Quikscribe Workflow Manager to
create detailed historical reports. Note: If an audio file is left opened
and no activity occurs within the file for more than a minute, both
the Quikscribe Recorder and Quikscribe Player stop recording the billable
time until activity recommences. For example, if an audio file is accidentally
left open over lunch, incorrect billable time is not saved within the
Risk Management capabilities for less than 1 cent per hour*
Recorder has a special recording mode, specifically designed for recording
client interviews, meetings or phone conversations. What makes this
mode unique is that the audio file can never be modified or tampered
with once recorded. Additionally each time you press Record button,
the current date and time is automatically inserted into a marker within
the file. Conversely each time the interview is stopped, another marker
is automatically inserted within the file with the current date and
time. Note: These markers can never be changed. When being transcribed
by a typist, this date time information is automatically passed to the
typist's word processor via the Windows clipboard.
a disk storage space perspective, a kHz, 16 Bit Mono compressed IAF
(Intelligent Audio File) uses 97Kbytes per minute, which is just less
than 1Meg for every ten (10) minutes of audio recorded. Put another
way, on a single CD-ROM which costs less than 50 cents you can store
over 100 hours of audio, which means for less than .5 cents per hour,
you can record and capture every conversation between yourself and a
client. Needless to say, total 'Risk Management' does not get any cheaper!
Able to make C.B.T. (Computer Based Training) content in real-time
Recorder is able to create professional C.B.T. (Computer Based Training)
content behind any Windows application in real-time, which can then
be used to save you thousands of dollars each year in ongoing staff
training. This content can then be viewed using the Quikscribe Viewer.
Able to review documents electronically and mark changes without printing
when an author reviews a document, they print it out and "red pen"
their changes, while dictating new instructions. However with Quikscribe,
an author can now open the document and review it 100% electronically
(no more wasted paper). If a word, sentence or paragraph needs changing,
the author simply highlights the text with the mouse. This highlighted
text is then captured with a screen shot using the Insert button on
the Hand Control and the author can dictate the changes required.
a result, a typist is able to receive a single IAF file, that contains
EVERYTHING required for the document to be finished e.g. Highlighted
screen shots showing what areas need to be changed and synchronised
voice instructions explaining the specific changes that need to be made.
Raw screen shots (BMP's) are very large, it is for this reason that
Quikscribe uses PNG compression, which allows the captured screen shots
to be compressed up to 70 times smaller, without causing any distortion.
Able to open, record, capture and sync any Power Point presentation
Recorder is able to open a Power Point presentation and then record,
capture and sync the presentation seamlessly in the background. If the
presentation stops, Quikscribe stops recording and if it recommences,
Quikscribe starts recording again. Once the audio for the presentation
has been captured, Quikscribe is then able to build the presentation,
by inserting all of the slides (screen shots) at the appropriate locations
within the audio file. Once this is done, you can compile and distribute
the presentation, or if you like, you can export the audio and do post
editing on the audio in Sound Forge and then re import the audio back
in and add any screen wipes before compiling the file.
Ability to seamlessly integrate within 3rd party applications or management
Recorder, the Quikscribe Player and the IAF (Intelligent Audio File)
can be seamlessly integrated with 3rd party applications or management
systems via application driver app's that come with source code (VB6,
.NET) ) and the IAF SDK. As a result, 3rd party developers can programmatically
communicate with the Quikscribe Recorder, the Quikscribe Player and
our IAF (Intelligent Audio File) to create powerful integrated solutions,
with advanced digital dictation and transcription capabilities.
Ability to Record or Transcribe up to eight (8) audio channels at once
provides a powerful turnkey solution for users who need to record and
transcribe meetings, conferences, tribunal's etc. whereby up to eight
(8) microphones can be used to record eight (8) separate audio channels,
which can then be played back collectively or separately. The resultant
Multi-Channel IAF (Intelligent Audio File) produced can still contain
markers, images and attachments, as well as being able to record with
real-time compression and with nondestructive editing.
Virtual Secretaries Are Saying.....
a virtual assistant, digital transcription capability
means I can get more work done for more clients - no
matter where they are located.
After a lot of research on the Internet, I found the
Quikscribe system, and it was by far the best in terms
of size, price, and ability to transcribe a number of
file formats - an important consideration given that
I have audio files coming from diverse sources.
I have been a VA since February 2000, initially working
part time, but in the nine months that I have had the
Quikscribe system I have been able to increase my business
to such a level that not only am I now working full
time in my business, but am contemplating hiring subcontractors
to assist me with the workload.
None of this would have been possible without digital
transcription. The technology makes it easy for clients
to send their work to me, without having to rely on
overnight post or couriers - which are the only options
available with tape transcription. This not only saves
costs, but also increases their efficiency and hence
One of the claims of the VA Industry is that having
a VA is just like having someone in the next office.
The Quikscribe digital transcription system not only
makes this claim a reality, but enables users to take
advantage of the other benefits of outsourcing work
to a VA including overnight turn around of work, reduced
overheads and lower transcription rates offered by VAs
across the country.
I cannot fault the Quikscribe team who back up a superb
product with excellent after-sales service. Always available
and always willing to listen to users' suggestions,
this Australian group of innovators are world class.
MVA & Certified EthicsChecked VA
Executive Stress Office Support
PO Box 1036, Oxley Qld 4075
the last twenty years that I have been a legal secretary,
I have not yet come across such a revolutionary system
for transcription of dictation until I was introduced
There are no more lost or misplaced tapes and no need
to erase tapes. Workflow management is greatly increased
and the audio quality is superior to any system that
I have ever worked with before.
of the Peace (Reg No 8706531)
Ph: (02) 9264 6644
Fax: (02) 9264 662
Personnel Management (APM) provide Injury Prevention
and Management Services throughout Western Australia
(head office in West Perth with regional offices in
Albany, Bunbury, Broome, Geraldton, Kalgoorlie and Rockingham),
the Northern Territory, Tasmania and New South Wales.
Quikscribe Dictating System has allowed APM to offer
efficient, consistent administrative support to staff
in remote locations and ensure the quality and standard
of reports to customers Australia wide is consistent.
APM have been using the Quikscribe Dictating System
for approximately four months and the technical support
in the setting up of this system from the Quikscribe
team has been exceptional.
APM would recommend the Quikscribe Dictating System
to any company who regards "efficiency" and "professionalism"
Advanced Personnel Management
58 Ord Street WEST PERTH, WA 6872
Ph: (08) 9486-1244
Fax: (08) 9486-1344
Solicitors are saying .....
have been a long term user of tape based dictation
and transcription. After many years of chewed, lost
and incompatible tapes, we have recently installed
the Quikscribe transcription system, for a complete
Our solicitors and secretaries have been won over
to digital dictation ahead of tape systems, for these
1. Clarity of the audio
2. Easy editing
3. Ease of distribution, and management of audio files
around our office. (Elimination of physical delivery
4. It's easy to use.
5. The level of support is outstanding. (We have had
suggested upgrades implemented in less than a week.)
Without doubt , the use of Quikscribe has dramatically
increased our productivity. It will also mean that
our transition to flexible working arrangements ,
including staff (part time and contract) and professionals
working from home, is facilitated, as all our dictation
work can be transmitted electronically.
This is a first class product, at a very reasonable
price. In my opinion, every law firm who is serious
about enhancing their productivity should install
Managing Partner Watkins Tapsell Solicitors
Kirrawee NSW 2232
Ph (02) 9521 6000
Fax (02) 9521 4168
How Much is this Virtual Business Transcription ...Profit generating
System Going to Cost Me?
a better way to ask this question is, How much cash can this system
generate for me and what will the cost be if I don't take up this
about it. What's really on offer here?
get...The best digital dictation and transcription software currently
available in the market today
get...The ability to distribute unlimited digital transcription recorders
to potential clients, all branded and coded with your very own unique
user ID. They can only have their files transcribed with YOUR Quikscribe
get...Your business promoted every time the Quikscribe recorder is
opened by a user with a customised splash screen with your business
get...your e-mail address hard coded into the custom compiled version
of the Quikscribe Author, which means as soon as someone installs,
records and sends an audio file, it will come straight to you via
e-mail, just like a homing pigeon
get...$650 dollars worth of extra software utilities to streamline
your ability to work (see special bonus products).
get...A complete support system to help you grow your business exponentially.
put this all together and weight it up, you will find that our introductory
price for the Quikscribe Virtual Business Package of $1,995.00. is
remarkably cheap, when you consider your purchasing a business that
can attract as many clients as you like for no additional cost to
YOU or your clients.
Virtual Secretary working from home, your task is somewhat harder
than a traditional typist that are working in house. You must be
able to cater to multiple different audio formats and different
reason we have developed a series of unique software utilities to
help you and are provided FREE when you purchase the Quikscribe
Small Business Package. Below are the details :-)
Bonus 1 Valued at $100.00 -
The Email Agent
The Quikscribe E-mail Agent is designed to eliminate the
need manually open attached IAF (Intelligent Audio File) from MS Outlook
as they arrive.
Quikscribe E-mail Agent runs in the system tray and automatically
e-mail in-box every minute (default interval) searching any unread
e-mail's that contain attached IAF (Intelligent Audio Files).
it finds an e-mail with attached IAF, it automatically copies the
IAF to a designated directory and then marks the e-mail as being read.
Thus allowing transcription via
e-mail to work the similar to a LAN
Quikscribe E-mail Agent is also able to scan the incoming IAF (Intelligent
Audio Files) to determine the author details and route the file to
the appropriate directory or typist. If a file arrives and no Author
details are found within the IAF, it is simply moved to the default
Bonus 2 Valued at $150.00 - The FTP Agent
FTP Agent is a fast and seamless way for moving IAF (Intelligent Audio
Files) from one location to another over the Internet (rather than
using the built-in e-mail facility in the Quikscribe Recorder).
Quikscribe FTP Agent runs in the system tray and automatically scans
a predefined in-box every minute (default interval) searching for
any IAF files.
it finds an IAF, it automatically moves the files via FTP to the remote
Bonus 3 Valued at $150.00 - The Audio Converter
Audio Converter is designed to run in the system tray and automatically
scans a source directory looking for any of the following audio formats
WAV PCM, Compressed WAV (GSM, ADPCM, DSP and others), MP3 (including
VBR/ABR), MP2, VOX (Dialogic ADPCM), RAW, WMA, G.721, G.723, G.726,
Mobile Voice, Ogg Vorbis, AVI (audio), MPC.
it finds any of the above audio formats, it converts them to an IAF
(Intelligent Audio File) with the same name and moves them to a predefined
Bonus 4 Valued at $150.00 - The CD Audio Ripper
In the past,
converting CD audio files to IAF has been a time consuming, multi-step
a third party ripper was required to rip CD files to wav and then
then manually import these files into Quikscribe.
this has now changed, and it is possible to rip individual tracks
and/or an entire CD.
the Output Tab, you can select the sample rate (8KHz, 11KHz, 22KHz)
plus if require compression or no compression.
you can control the naming prefix of the result files and the save
Bonus 5 Valued at $100.00
exclusive membership to a premium business coaching Membership Site.
You will have access to over a thousand dollars worth of business
building, internet marketing, motivational books, software and templates
to set your profits soaring.
Quikscribe Iron Clad Double Guarantee Giving You complete Assurance
anytime within 30 days of purchasing either the Quikscribe
Virtual Business Pack, you are not 100% satisfied,
we will buy back the system from you for full price.
if anytime within 90-days of purchasing the Virtual
Business Pack you happen to find another digital dictation
or transcription product that offers more advanced
time saving features and functions than Quikscribe,
we will not only refund 100% of your investment but
we will write you out a cheque for AU$100.00 for wasting
Don't Buy another Digital Transcription Product
Until you Fully Understand what Makes the Quikscribe Digital Transcription
you want to be one of a select group to own a Quikscribe Virtual Business
System at it's current price then you absolutely can NOT
afford to wait. You must act now.
Because as soon as we have sold the next twenty systems the price will
be increased by ten percent. I guarantee it.
will never again be able to purchase this Virtual Business Transcription
Package at this price again, once the twenty systems have been shipped.
any longer. Order your Quikscribe Virtual Business Digital Transcription
pack right now.
yourself on the fast track with your virtual secretary transcription
business and experience the benefits as quickly as possible!
quick recap on the technology that will be yours when you make your
receive an unlimited distribution licence to distribute as many recorders
with your own branding and your unique lock code. Adds tremendous value
to existing and potential new customers. You can give as many copies
away as you like and it will cost you nothing. It comes with all the
file notification when new files arrive
- Able to
transcribe .wav, .dss and .iaf audio files
to insert Location Markers
to paste embedded text or pictures
- Works with
any Windows based word processor
- Files are
automatically queued based on priority
interactive multimedia training
to add comments to uncompleted work
- % completed
always visible in the Task-bar
to normalise (amplify) low audio levels
- Able to
insert or extract files or documents
- File locking
- Allows 1 queue but multiple typists
to load-share large files (if required)
captures total transcription time
to slow audio down without pitch change
+ Hot-keys provide full typist control
integrates with the QS Manager
- Able to
be centrally controlled and configured
You will Receive
all the extra software additions valued at $650.00
6 Months of access to an Executive Business Building membership site.
- A real opportunity
to make money working from home or remotely from the office.
- Your details
listed in an online registry as a preferred Quikscribe Transcription
- Our Iron
clad double assurance guarantee.
Now using one of the two options available
remember, after the first twenty systems are sold the price will be
increased by ten percent. Lock in to today's price and order your digital
transcription software now.
Telephone Dial 1800 732 495 Quote
PeakVA to receive
If you still need more proof of Quikscribe being the ultimate dictation
software, make sure you download and install the 30-day FREE
evaluation version of the Quikscribe Recorder
and the Quikscribe Player. It is probably the easiest
way to see and fully understand how our products work.
these products come with a built-in interactive audio teaching tutorials,
which means you do not need to read anything to get started. Plus
they are both full working versions for 30-days.
note: Your Virtual Secretary Business Transcription System will be
exactly the same as this with the additional personalised branding
and the necessary coding to stop anybody else from being able to transcribe
audio files from your distributed Quikscribe recorder.
Digital Dictation - Download Your Trial Evaluation Copy Here
Pentium 200 MHz (or greater) 20 Meg of free
32 Meg Ram (Minimum) CD-ROM
Sound Card (Preferably Sound Blaster) Modem (Optional)
Windows 95, 98, ME or NT4.0, Win 2000 and XP Internet Access (Optional)
Serial Interface (DB9 Comm Port) Network Card (Optional)
Do you know of any other virtual secretaries
that work from home or that would like to work from
home? Tell them about this transcription
software. Simply click on the button below.
is 100% compatible with following applications